File Size

File Sizes

Need to upload that file or send it in an email but it keeps telling you it's too big! Well, you are in the right place to get that file size down and shed those megabytes. From Word to Video files you can find a handy way of downsizing those large files and making them easier to upload as well as free up some space in your storage area. 

Word

This opens the “Compress pictures” panel, where you can decide on what compression you want to apply to all of your images at once

Another common way to reduce file sizes can be if the document is an old format. Microsoft released the DOCX format in Office 2007, so if you’re still using .doc format, it’s time to convert. The newer .docx file type essentially acts as a ZIP file by compressing the contents of the document, so simply converting a .doc file to the .docx format will make your document smaller. (This also applies to other Office formats by the way.) To convert your .doc file, open it in Word and click File > Info > Convert.

In some cases Word documents can get huge. They can be long, with embedded images, fonts and other objects making them quite large. If you have a huge document, here are some things you can try to reduce its file size.

The first thing you can try to do is compress the images, if your document has a lot of images compressing them reduces the file size. You can compress images in a couple of different ways but the easiest is to compress all images at once.

To do this Click File > Save As > More Options 

This opens the “Save As” dialog box, where you access some additional options. Click Tools > Compress Pictures.

Image Size

When you take a photo with a digital camera the file size of the photo will be quite large (approx 5MB). If you are uploading this into Blackboard, blog or into a document then you may have to reduce the size of the image. There are a number of software packages available that can do this including Adobe Photoshop but you could also use a free application like:

Microsoft Picture Manager (a.k.a Photos) 


Photos is installed alongside Windows 10 and can be found on the Start Menu. You can select the photos/images that you want to edit then click Edit Pictures then Resize. In the Resize section, you can select a predefined size, custom width & height or percentage of the original image. This will modify the original image file so you may want to take a copy of it before you resize it.
More information is available from Microsoft

Video

If you have made a recording from a digital camera or camcorder then the file size can be extremely large especially if it was recorded in HD quality.
 

Sometimes zipping these files may not be enough to make them smaller so you may need to use an application to compress them or alternatively upload the video to YouTube or Medial so that you can get a sharing link

Email

When you email multiple files you can compress/zip them into a single compressed folder that usually reduces the overall file size.


You can find out how to do this for Windows 10 here.

 

And if all else fails, remember you can use the handy sharing function on OneDrive, which will give access to the files and send the recipient an email link so that they can find the files easily. To find out how to do this click here.

 
 
 
 

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